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Invoices, packing lists & imports

How should I validate a PDF invoice import with missing lines or wrong amounts?

TradeClear · Editorial & source check ·

The short answer

A successful upload does not prove extraction accuracy. Compare the result with every source page and treat it as a draft. Pay particular attention to scanned pages, repeated headers and descriptions spanning pages.

What to do next

  1. Count actual product lines separately from headers, notes and subtotals.
  2. Reconcile quantity × unit price, currency, discounts and final totals.
  3. Keep a discrepancy list. Use a structured spreadsheet or manual correction when extraction fails, then review again.

Sources & scope

Sources explain background concepts; checklists are TradeClear editorial suggestions. This is not a classification ruling, tax opinion or release commitment for a shipment. Check current destination rules.

Related questions

Invoices, packing lists & imports

What should I check when the commercial invoice and packing list disagree?

Start with the transaction and actual packing records. Identify whether the difference concerns quantities, units, descriptions or packaging. The invoice explains the transaction and value; the packing list explains package contents. Related fields should reconcile, but the documents need not have identical columns.

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How do I avoid mixing pieces, sets, cartons and weights during import?

Keep original values and units, then document any conversions. Item quantity, sets, package counts and weights are different fields. Freight chargeable weight is not the same as product net weight.

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