Invoices, packing lists & imports
What should I check when the commercial invoice and packing list disagree?
The short answer
Start with the transaction and actual packing records. Identify whether the difference concerns quantities, units, descriptions or packaging. The invoice explains the transaction and value; the packing list explains package contents. Related fields should reconcile, but the documents need not have identical columns.
What to do next
- Match goods by part number or order line, not just translated names.
- Separate item quantity, package count, net weight and gross weight.
- Ask the issuer to confirm corrections and versions, then coordinate with your carrier or broker.
Sources & scope
- International Trade Administration — Commercial invoice
- International Trade Administration — Packing list
- Flexport — Packing list template
Sources explain background concepts; checklists are TradeClear editorial suggestions. This is not a classification ruling, tax opinion or release commitment for a shipment. Check current destination rules.